Why?
A fixed schedule enables for efficient and structured planning of returning activities. We have various activities during the week at;
- Fixed times
- Fixed places
- Fixed resources
Having these viewed consistently in our calendar helps us and staff to work more efficient.
How is it used?
For staff planning, front desk and reservations.
When a fixed schedule is in place and viewable on your calendar in expanded mode, you can simply add guests to activities with open spots as the day goes by and people walk in or call or contact via mail. this is already possible through the reservations drawer when clicking 'guests +'
Staff should be planned from the calendar or planning section. See topic RULES below.
Rules
It should not be possible to plan staff on a fixed schedule, the reason for this is that if that happens the same people will be planned on / doing the same activity for all future instances based on the fixed schedule.
For example, we plan staff on activities 2 weeks in advance, this enables us to switch around which staff members is doing which activity and give them some variety
2 weeks from today should be viewable for everyone. More than 2 weeks ahead should be able to be viewed by managers, info@ and ops@ (we can arrange this with ROLES).
These same roles should have the right to schedule staff on activities.
Showed
The fixed schedule should be displayed in;
1. in the calendar tab when making a new reservation (+ Reservation)
2. also showed in the general calendar. Fixed schedule is currently showing at 'bookable' collapsable view in the Calendar view, can we have those always expanded and shown the same way as an activity with guests booked on it?
2.1 'ADD +' button should stay for when needing to add a activity that is not in the fixed schedule, like for example a specialty course. See comment by Alex.
Notes:
- I saw the same request from Lavonda a while back
- Alex has already commented on this as well, but i thought id add a bit more context
